Company Description:

At Division Eight, we are focused on the future, strengthening our position in the construction industry, and continuing to build lasting relationships with our clients and partners. As a trusted supplier of commercial doors, frames, and architectural hardware, we deliver both standard and fully customized solutions for a wide range of building projects.

As our company continues to grow, we are looking to expand our team and are inviting driven, motivated individuals to apply for a Project Coordinator position. We are seeking someone with the ambition to contribute to an already successful business and help take it even further. An aspiration to advance in the company would be greatly valued.

Role Description:

This is a full-time, on-site, Project Coordinator role based in Ottawa, ON. The Project Coordinator will manage and oversee project schedules, communicate with clients and vendors, coordinate material orders, track project progress, and ensure timelines are met. The role requires regular collaboration with team members, and an eagerness to learn the industry, to deliver quality products and solutions effectively for a variety of commercial building projects.

Role Responsibilities:

Project Coordination - Organize and update company bidding/installation calendar, and general printing of documents (plans, specs, forms, etc.) to aid salespersons.
Liaison to Shipping/Sales - coordinate customer orders and company purchasing, and assist shipping for smooth flow of orders.
Liaison to Carpenters/Automatics Technician - communicate between in house carpenters/automatics technician and sales to coordinate order schedule and priority.
Customer relations - help with customer requests on new and pending orders by providing lead times, catalogue cuts, contact information, and problem solve to unified solution.

Essential Skills, Knowledge, and Qualifications:

Must hold, or be eligible for security clearance (Secret).
Minimum 1 year experience in project coordination/management in the construction industry.
Strong attention to detail to ensure accuracy in project documentation and material orders.
Excellent time management, organizational skills, memory are crucial.
Ability to read plans, technical specifications, and work orders.
Exceptional communication skills in English, written and oral. (French is an asset but not required).
Intermediate knowledge of computer skills (i.e. excel, word, outlook, sage, typing).
Minimum 1 year customer service experience in construction industry.
Valid driving license and good driving record.
Outgoing/self starter.
Familiarity with commercial doors, frames, or architectural hardware, or a willingness to learn the industry.
Problem-solving abilities to address project challenges and coordinate solutions.
Knowledge of project management software i.e. Bluebeam, Procore, Auto Desk an asset, but NOT required.

Please note:

Applicants must have lawful authorization to work in Canada at the time of application. This position is not available for LMIA or TFW.

• No need for visa sponsorship

• 1+ years of work experience with Construction Project Management

• 1+ years of work experience with Multiple Project Coordination

• Accept a background check

• 1+ years of Construction experience

• Authorized to work in Canada

Division Eight Door Solutions Inc. jobs

Project Coordinator